Attending a Large Conference: Some Tips

Greetings again. I hope you’re doing well.

In a few days, some of my students and I will attend the American Association for the Advancement of Science (AAAS) annual meeting. It will be in Vancouver, Canada.

The AAAS annual meeting is a large conference. Thousands of researchers, from many countries, attend it. There are many sessions at the same time.

Attending such a large conference can be wonderful but overwhelming. How can one make the most of such an opportunity? Here are some tips, mainly for those new to attending such conferences.

• If possible, look at the conference program before attending. List sessions you hope to attend.
• Take advantage of the chance to network.
• Attend conference events such as receptions.
• Bring business cards. If you’re seeking a job or other opportunity, also bring copies of your CV.
• Consider contacting people beforehand about getting together at the conference.
• If you’ll be presenting at the conference:
• Carry your presentation materials with you. If traveling by plane, don’t put them in your checked luggage, which might be delayed or lost.
• Bring a backup copy of your presentation materials. For example, if your PowerPoint presentation is on a USB drive, also e-mail it to yourself.
• Publicize your session to people who might like to attend.

Speaking of which . . . A session at the AAAS meeting will include a presentation about AuthorAID. If you attend the meeting, I hope to see you there.

Wishing you a good week— Barbara